Free Job Application Tracker
Because your job search deserves better than a sticky note.
October 13, 2025
Job searching is basically a full-time job. One that no one trains you for.
Between cold applications, networking calls, take-home tasks, and follow-ups, it's hard to know what's actually moving the needle.
Most “job tracker templates” out there are just glorified to-do lists: a dropdown for “status,” a few company names, and that's it.
They don't show progress.
They don't capture learning.
And they definitely don't help you feel momentum when you're in the middle of 25 half-open tabs.
The Solution
So we built something better: a Google Sheet that treats your job search like a real project. Complete with stages, milestones, and a dashboard that shows your flow from applied → interview → offer → accepted.
Think of it as your personal project manager for finding work that fits.
How It Works
1. Add your roles
Add roles, and check off boxes as you hit milestones: networking chat, application sent, interview, final round, offer.
Tab: ✨ Applications
2. Get instant status + vibe checks
As you update your sheet, built-in automations react in real time. Tracking how long it's been since you heard back, flagging ghosting situations, and dropping little morale boosts when you're in the interview or offer stages.
Tab: ✨ Applications
3. Watch your pipeline build itself
No formulas needed. As you check boxes, your pipeline view auto-summarizes how many opportunities are in each stage, so you can actually see progress, not just a list of to-dos.
Tab: 🔀 Pipeline
4. Celebrate small wins (and big ones)
The “Measurable Wins” tab tallies every step forward — from sending a tailored résumé to landing a final round. You'll start to see how consistent effort compounds, even when the big yes hasn't landed yet.
Tab: 🏆 Measurable wins
5. Reflect on your progress
The “Learnings and Feedback” tab helps you capture what you've learned: about yourself, your communication, and what types of roles actually feel aligned.
Tab: 💡 Learnings and feedback
Why We Made It
This tracker started as a Vire team side project.
We kept seeing friends use messy spreadsheets that didn't show why interviews went well, or what stages they were getting stuck in.
So we built the tracker we wish we'd had. Simple enough for anyone to use, smart enough to surface insights automatically.
Get It Free
We're giving this away as a resource to help you get organized and feel momentum in your search.
Drop your email below to get access.